An 810 EDI is an electronic document that complies with the ANSI X12 EDI specification. An 810 EDI invoice is not formatted in a way that an average buyer or supplier would understand, but instead is meant to be sent, received and interpreted by EDI software. This "computer-to-computer" communications allows for the rapid and error-free exchange of electronic documents between companies. The 810 EDI document is one of the most popular forms of exchange along with the 850 EDI document (purchase order).
Other Types of 810 EDI Documents
810 EDI is an invoice EDI document among hundreds of different types. Some other types of EDI documents include: EDI 850 (purchase order), EDI 856 (advance shipping notice) EDI 155d (credit report), EDI 828 (debit authorization), EDI 996 (file transfer), and EDI 304 (shipping instructions). Along with the EDI 810, these documents are written in their own computer language and must be translated before they are extracted and processed in a company’s system.
Transmitting an 810 EDI Invoice Document
The purpose for creating an 810 EDI invoice is to ensure the smooth exchange of transaction information between companies following the rules and regulations established for the exchange of EDI data like the 810 EDI invoice. The EDI transmission process begins by the employee creating a regular invoice, which is submitted into the computer system and translated into an 810 EDI document. The 810 EDI invoice is then transmitted to the receiving party (in this case a customer) where the translation process happens in reverse, transforming the 810 EDI document into a human readable form.
Using A Value Added Network EDI 810 (VAN)
The 810 EDI invoice document is submitted through the preferred method of EDI interchange. Usually, a value added network (VAN) is the preferred EDI communication method because of its many specialized services that are bundled in with its capabilities. In its basic form, the VAN receives the 810 EDI invoice document, reviews and stores the information, and, assuming the information is approved and secure, submits the final correspondence (the 810 EDI invoice document) to the intended recipient. The VAN can also provide security for the EDI communication, offer e-mail services, manipulate and transform data into usable formats, and a number of other benefits.
Receiving an 810 EDI Invoice Document
Whether the system chooses to submit the 810 EDI on a VAN, modem, bulletin board system (BBS) or via Internet, the 810 EDI invoice is taken to a gateway facility where it intersects with the destination system’s method of transmission (this method must be the same as the original party for the transmission to be successful). The intended recipient will review the 810 EDI document to make sure it is at the correct destination and its format is intact. Once everything is approved, the 810 EDI document is ready to be processed on the new system. The translation of an EDI 810 document is done through EDI translation software. Through a series of reformatting, translations and mapping, the 810 EDI invoice document ceases to become an EDI document and is now a usable invoice that the company can process accordingly.