The EDI standards are divided into different codes. The EDI 832 is known as a transaction document. In this case, the EDI 832 transaction is what’s known as a sales catalog. Just like in non-EDI transactions, suppliers and customers must exchange product catalogs to understand the products and goods being exchanged. The EDI 832 transaction makes that exchange electronic. EDI 832 transactions are frequently exchanged between manufacturers and retailers. Manufacturers rely on EDI 832 transactions to send vital product information to retailers with whom they do business. Frequently, the EDI 832 transaction will be integrated into the retailer’s ERP systems for an automated exchange of information. In the rest of this document we will examine how an EDI 832 document affects suppliers and customers.
Suppliers and EDI 832
The EDI 832 transaction is a critical component to every supplier as a means of communicating product information throughout their supply chain. Vendors send out an EDI 832 once per quarter at a minimum, although the actual frequency of EDI 832 communications is determined by individual needs. At the core of the EDI 832 document are two minimum requirements: it must convey product information and it must convey prices. EDI 832 transactions are often customized to the needs of individual suppliers and retailers. When crafting the EDI 832 document it’s important for vendors to pay attention to the information delivered. The EDI 832 after all is the primary exchange vehicle of product information and will be exposed to all customers. While EDI 832 documents are critical to suppliers, they have a significant benefit to customers as well.
Customers and EDI 832
EDI 832 documents are also critical to the companies that receive them. The EDI 832 provides critical information on products and prices available to the customer. In order to expedite the receipt and processing of EDI 832 documents, many companies integrate the receipt of the EDI 832 into their purchasing software. Key information contained in the EDI 832, like minimum order quantities and the number of items per container, provides the customer with key information to be used in the ordering process.
EDI 832, The Cornerstone of Business
As you can see, the EDI 832 transaction is a critical component used in the exchange of transaction information between vendors and customers. As your business begins to embrace EDI, whether through your own initiative or through a mandate, you should explore how you could use the EDI 832 transaction. The exchange of product information via the EDI 832 is a key aspect of communicating with your customers that will enable the smooth and efficient exchange of orders and invoices between you and your customers.
EDI 832 Documents
As a supplier just getting started with EDI, you should take time to ensure the complete accuracy and thoroughness of your EDI 832 document. At its core, the EDI 832 provides information that your customers need before they even begin to consider placing an order. As a retailer, the EDI 832 transaction is equally critical. Through the EDI 832 you will be able to augment your catalog information with content from your vendors. If you are integrating your EDI with your in-house systems, make sure the EDI 832 is a part of that effort. A fully integrated EDI 832 will allow you to seamlessly maintain an updated catalog of information from your suppliers.