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Understanding the Basics of EDI

EDI 812

Credit / Debit Adjustment

Understanding the Basics of EDI

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What is EDI 812?

An EDI 812 Credit/Debit Adjustment transactional set contains the formatting that communicates a need for a price adjustment or billback to the cost of a service or product between wholesalers, retailers, vendors, merchants, and suppliers. It identifies and contains detailed information and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multi-directional between a buying organization and its supplier base and allows for effortless adjustments on both sides of any transaction.

Using an EDI 812, both the buying organization and supplier can quickly communicate the need to alter the cost of a transaction due to the non-conformity of a particular product or service.

Common reasons for an EDI 812 Credit/Debit Adjustment include:

  • Defective, damaged, or non-conforming goods
  • Missing products
  • Incorrect products or pricing
  • Wrong items of items delivered
  • Returned or refunded goods

How Do I Use EDI 812 (Credit/Debit Adjustment)?

Using EDI 812 is incredibly efficient, especially for buying organizations and suppliers involved in industries where fluctuations in pricing are commonplace. Sellers can quickly account for any changes in a previous invoice (EDI 810) or purchase order (EDI 850) by using EDI 812. Recurring or single price adjustments are possible with your EDI system. Buying organizations could request a price adjustment from a particular wholesaler or supplier if the product or service were non-conforming to the contract or agreement. 

How Do I Send an EDI 812?

Depending on your platform, the sending of EDI 812s are through the internet via secure FTPs, EDI VAN, or AS2 connections. The EDI file is encrypted to keep financial information secure on both sides of the transaction.

How Do I View an EDI 812?

In order to view an EDI 812, you will need a software that can securely translate the transactional set data. The type of software that you use to display your EDI 812 in a readable format will depend on the computing structure of your back office. There are several software options on the market that provide electronic data integration translation, including DiCentral’s cloud-based EDI software that can be scaled to meet the needs of any organization. Cloud-based EDI 812 alerts can notify you of price alterations or billbacks in real-time, allowing you immediate access to the information vital to your business.

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