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Understanding the Basics of EDI

EDI 832

Price/Sales Catalog

Understanding the Basics of EDI

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What is EDI 832?

EDI 832 Price/Sales Catalog Transaction Set

An EDI 832 Price/Sales Catalog transaction set is used in place of a paper catalog within the context of an EDI environment. Manufacturers can provide specific product information to trade partners, retailers, distributors, dealers, and other members of their supply chain by using an EDI 832. Instead of a paper catalog that must be reprinted for every update, an EDI 832 can be updated in real-time, allowing for accurate product and pricing information.

What Is Included in an EDI 832?

When a product or goods manufacturer sends an EDI 832 Price/Sales Catalog transaction set, the necessary product information and descriptions needed to identify their available products are included. An EDI 832 includes the following information:

  • Seller contact information: name, phone number, and address
  • Terms of sale
  • Available discounts
  • Item identification numbers
  • Item descriptions
  • Item’s physical details (height, width, weight)
  • Type of packaging included
  • Product pricing information
  • Product quantity

There may be additional information that is requested with regards to an organizations’ transcription of an EDI 832.

Benefits of Using EDI 832

Without using an EDI 832, manufacturers would need to update the product and communicate the information manually to their trading community. . This manual process is much slower, leads to errors, and risks outdated product information. Using an EDI 832 expedites the communication of sales catalog information between manufacturers and retailers in a seamless manner. EDI 832 transcriptional set can also be integrated into the organization’s existing ERP or back-office system to further reduce manual data entry and updates product data in real time.

Why Is the Use of an EDI 832 Vital to Businesses?

Through the proper use of an EDI 832, a supplier and retailer can instantaneously communicate product information and pricing information to. This information is critical to providing the potential buyer with the data necessary to conduct quick business transactions within the EDI environment. With an EDI 832, manufacturers and suppliers no longer need to use outdated paper catalogs to communicate product pricing and characteristics. An EDI 832 lowers manual labor cost, reduces human error, and streamlines purchasing which benefits consumers with cheaper products that are shipped faster.

Suppliers and EDI 832

The EDI 832 transaction is a critical component to every supplier as a means of communicating product information throughout their supply chain. Vendors send out an EDI 832 once per quarter at a minimum, although the actual frequency of EDI 832 communications is determined by individual needs. At the core of the EDI 832 document are two minimum requirements: it must convey product information and it must convey prices. EDI 832 transactions are often customized to the needs of individual suppliers and retailers. When crafting the EDI 832 document it’s important for vendors to pay attention to the information delivered. The EDI 832 after all is the primary exchange vehicle of product information and will be exposed to all customers. While EDI 832 documents are critical to suppliers, they have a significant benefit to customers as well.

Customers and EDI 832

EDI 832 documents are also critical to the companies that receive them. The EDI 832 provides critical information on products and prices available to the customer. In order to expedite the receipt and processing of EDI 832 documents, many companies integrate the receipt of the EDI 832 into their purchasing software. Key information contained in the EDI 832, like minimum order quantities and the number of items per container, provides the customer with key information to be used in the ordering process.

EDI 832: The Cornerstone of Business

As you can see, the EDI 832 transaction is a critical component used in the exchange of transaction information between vendors and customers. As your business begins to embrace EDI, whether through your own initiative or through a mandate, you should explore how you could use the EDI 832 transaction. The exchange of product information via the EDI 832 is a key aspect of communicating with your customers that will enable the smooth and efficient exchange of orders and invoices between you and your customers.

As a supplier just getting started with EDI, you should take time to ensure the complete accuracy and thoroughness of your EDI 832 document. At its core, the EDI 832 provides information that your customers need before they even begin to consider placing an order. As a retailer, the EDI 832 transaction is equally critical. Through the EDI 832, you will be able to augment your catalog information with content from your vendors. If you are integrating your EDI with your in-house systems, make sure the EDI 832 is a part of that effort. A fully integrated EDI 832 will allow you to seamlessly maintain an updated catalog of information from your suppliers.

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